Where the child is not currently attending Chafyn Grove
School an application to attend the School is required in the first instance.
When making an application for a place at the School, parents will be invited
to contact the Admissions Secretary should they wish their child to be considered
for an Entry Bursary. They will then be sent a Means Test form which should be
completed and returned to the Admissions Secretary along with a Registration
Form, applying for a place. Parents should also enclose a letter, setting out
the justification for their application, to the Chairman of the Finance
Committee who is also the Chair of the Awards Committee (CAC).
Parents of existing pupils seeking a Continuation
Bursary should contact the Bursar's Office for a Means Test form, which they
should return to the Bursary, together with a letter, setting out the
justification for their application, to the Chairman of the Finance Committee.
The Means Test form requires details of the family
income and regular commitments such as mortgage payments etc. Unearned income must also be
shown. Details of other children
in the family are required and information about their current status;
attending school or place of further education, or in work. This is intended to
provide a clear picture of the family's position in order to allow the School
to make a fair assessment. In most
cases the parents will be invited to have a short meeting with the Bursar so
that the process may be fully explained.
The Cases for Assistance
Head and Bursar will consider a number of factors when making the judgement as
to the justification for support, and the extent of such support. In the main, the child’s suitability
for the school is the first consideration in granting support.
In assessing a child’s suitability, attention will be given to the
academic assessment result of each applicant, but potential will also be
considered as well as actual achievement. Bursary funds are limited and those judged most
suitable will be given priority as those likely to gain most from the
educational provision. Each
pupil to whom support is offered must, in the opinion of the Head, be
likely to make sound academic progress following admission and possess the
potential to develop the quality of his or her work, and benefit from participation
in the wider, extra-curricular activities on offer at the School. In normal circumstances,
each applicant should meet the School’s normal academic requirements. Previous school reports will be
consulted for evidence of good behaviour.
The amount of the bursary award is not influenced by the level of
the academic ability of the child but by the extent of need. Each case is assessed on its own
merits and awards are made accordingly, subject to the School’s ability to
fund these within the context of its overall budget. It is recognised that judgements
about what sacrifices a family should make to pay school fees will be
personal. However, the School
has a duty to ensure that all bursary grants are well focussed and so, as
well as current earnings, other factors which will be considered in
determining the necessary level of grant will include:
- The ability to improve the financial position or earning power of the
family. For example, where there
are two partners, both would be expected to be employed unless one is prevented
from doing so through incapacity, the need to care for children under school
age or other dependents, or the requirements of their partner’s work.
- Opportunities to release any capital. Significant capital savings and investments would be
expected to be used for the payment of school fees, as would equity values in
- In cases of separation, the contribution made by the absent parent.
- Contribution to household costs by other members of the wider family,
any adults unrelated to the child or by outside sources.
- Where fees are being paid to other schools (or universities) the
School’s grant will take into account all these outgoings.
Acknowledging that others might have a different view, the School
considers that the following would not be consistent with the receipt of a
- Frequent or expensive
- New or luxury cars.
- Investment in significant
- A second property/land
The School reserves the right to
carry out a ‘home visit’ to establish the financial circumstances of a family
applying for a bursary.
Other Factors. It is recognised that, in
addition to academic ability and financial constraints, there may be other
circumstances which should be considered.
- Where a child has siblings
at the School.
- Where the social needs of
the child are relevant (eg: may be suffering from bullying at their present
- Where a parent/guardian is
terminally ill or is unable to secure permanent employment due to poor health.
- Where a separation has
resulted in the child having to be withdrawn from the School adding to the
stress of coping with the parents/guardians separating.
Wherever possible Means Test forms in respect of
bursaries should be returned to the School by the end of the December prior to
the school year for which the bursary is sought. Applications will be
considered after this date but will be dependent upon the availability of
Parents may apply for a place at the School for their
child on the basis that acceptance will be conditional upon receiving bursary
The application process
Applications will be considered by the CAC in consultation
with the Bursar and Headmaster. The level of any award will be agreed by the
CAC and Bursar, and a formal offer or rejection will be made (usually by the
CAC) in writing to the parents. The cut-off for awards is determined by the
point at which bursary funds are exhausted. Unsuccessful cases are usually the
result of either lack of evidence of financial need, or insufficient
availability of bursary funds. There is no course of appeal following the
committee's decision, but at the same time no bar to reapplication.
The Awards Committee meets in February to consider
the recommendations for both Entry and Continuation Bursaries presented by the
Headmaster and Bursar and seeks to notify parents by early March. The parents
should then advise the School if they wish to take up the bursary and (if an
Entry Bursary, the place at the School) within two weeks of receiving the
offer. In exceptional circumstances, applications for bursaries may be
considered at other times of the year but awards will be dependent upon the
availability of bursary funds.
Length of award
Bursaries are normally awarded on the basis that
assistance will be required for as long as the child remains at Chafyn Grove
School. However, some awards may
be granted for one year and then be subject to review. This typically applies
where a family has experienced a temporary change in their financial
circumstances. In all cases, bursaries are conditional upon the pupil making
reasonable academic progress and maintaining good standards of behaviour and
may be withdrawn in the event of consistent breach of School rules or serious
Where the financial position of the family changes
the School expects the Bursar to be notified and this may lead to a review of
the amount of the Bursary being granted.
From time to time parents of children receiving bursaries will be requested
to complete a Statement of Financial Circumstances to ensure there has been no
significant change in their financial position.
All bursaries are offered and accepted in writing
Funding of bursaries
The School's ability to make bursary awards is possible
only by allocating a proportion of the School’s annual fee income.
Other sources of bursary assistance
Other sources of bursary assistance
There are a number of educational and charitable
trusts which provide assistance with tuition fees. In the majority of cases these are to assist children who
are already attending a fee-paying school and due to a change in financial
circumstances may be unable to remain.
Furthermore such trusts tend to be reluctant to commit funds for more
than one or two years and therefore will be unlikely to consider pupils in the
Pre-Prep or at the lower end of the Main School. Nevertheless the School encourages parents to apply for
support where it is felt a good case can be made for assistance. Most trusts will contact the School to
seek information regarding the pupil's conduct and general performance. Further information on how to pursue
such assistance may be obtained from:
Chafyn Grove School
Tel: 01722 321902
The Joint Educational Trust
6 Lovat Lane
Tel: 020 7283 3445